1. INQUIRY LETTER
is a kind of letter of request or a request for information about a
product, service, jobs or other business information.
In general, a common function of this letter is to respond to an
advertising from information sources such as newspapers, magazines or
electronic media about a product / service as we are interested in the
informasih obtained.
Suart Usually this is an initial step in building a business or
cooperation of the two parties, namely the providers of products / services and
buyers of products / services.
In this letter, there are some things that are discussed by the provider
of the service / product that is the question of the buyers in order to help
the buyer itself to find out information about products / services. These
things include:
a. The name and type of product
b. Product specification, namely; type, size, quality, capacity and
others;
c. The unit price.
d. Discounts;
e. The method of payment from the buyer to the seller;
f. How to delivery of the product from the seller to the buyer, and
g. The ease with which may be obtained by the buyer, such as warranty
and others.
INQUIRY SAMPLE LETTER:
2. ORDER LETTER
Letter quote request is a letter from the prospective buyer to seller is
requesting a quote. That is, the prospective buyer requested via mail order
sellers officially bid him. As is
offers from sellers will potential buyers will know the price, terms of
sale and purchase, and a description of the goods or services to be purchased.
This is the purpose of prospective buyers to write a letter of request to the
seller deals. When potential buyers already know the condition of the goods /
services following the sale price and terms of the purchase, he would no longer
need to request a quote from the seller.
Letter of request is required in formal trade deals that require
official procedures formally in writing. A large company as the seller, for
example, is not to just serve requests via phone deals. Letters often quote
request an early stage of the process business transactions. By letter of
request deals prospective buyers ask or inquire about the goods or services to
be purchased. In reaction, the seller to explain things buyers want to make a
reservation and ended up as the top business transactions buying and selling
process.
Remember that all relevant information should be given in the order
letter. It is like a more business and certainly help to prevent a read error
to draw up a table of items needed. As a guide to draft a letter order you must
meet:
• Reference to a source of information (references to resources)
• List of products to be ordered (list of products for the message)
• Quantity, quality, price, catalog number (if any) (quantity, quality,
price, catalog number (if any))
• Details of delivery and payment (delivery and payment details)
• An order number (order number)
Order letter used to order goods in accordance with the amount needed by
the company either by using the official order form or not. There are two ways
to make the order letter, namely:
a. Order without using the official order form (reservations without an
official order form)
b. Order by using the official order form (booking with the official
order form) Booking without using the official order form can be made by simply
writing a letter with all the details of the order by directly entering into
the letter. Thus, this letter serves as mail order, so that the content should
be clear, concise and straight to the destination.
While in large companies, in general, is often done by using official
ordering form. Whenever you want to make an order, you can fill in the fields
provided. Order form is often called a purchase order (PO) usually consists of:
1. No. (Number) (number)
2. The unit price (price peruntit)
3. Description / items (goods)
4. Amount (Total)
5. Quantity (number of lots
6. Delivery date (date of delivery)
7. Type (type)
8. Terms of payment (payment method)
ORDER SAMPLE LETTER:
References :
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